The recent Marondera Council audit unearthed some shocking findings. Below are excerpts of some of them as stated in the full council minutes of June 4, 2020.
BLACKBREW INVESTMENTS/COUNCIL DEAL
The Audit Manager reported that Audit noted that Blackbrew Investments was awarded a contract worth US$ 56, 162.40 for stockpiling of gravel at Lendy Park borrow pit and motorised grading works without going to tender in Contravention of Statutory Instrument 5 of 2018 section 10 2(a) financial thresholds (Procurement Regulations).
The regulation states that a source for quotation may only be used for construction works of less than US$20 000 as read in conjunction with PRAZ memo (Ref:PRAZ/A/40) dated February 25,2020 item 3 which stated that contractors were to be engaged through a competitive process in order to achieve value of money.
COUNCIL ATTACHMENT SAGA
The Audit Manager reported that audit noted that the Municipality engaged 40 students from various institutions for attachment in its four departments with the Works and Housing Department having 13 and 14 students respectively.
He said the numbers recruited in these departments were too many considering that they were supervised by one person in the case of housing department. He said most of the students were lying idle.
COUNCIL OPERATING WITHOUT A SALARIES ACCOUNT
The Audit Manager reported that the Municipality does not have a dedicated salaries and wages account meant to pay salaries and all related payroll deductions.
The Audit Manager said there was a risk of overpayments not being noticed if salaries and wages are being paid from various accounts.
WATER TECHNICIAN REVIEW
The Audit Manager reported that council employed a Water Engineering Technician positioned Grade 11 in 2019 yet the position does not exist on the organogram. The Audit manager reported that the grade was reviewed to Grade 12.
PAYROLL SYSTEM ROT
The Audit Manager reported that the Pronum System does not accrue and show leave days on individual payslips. The Finance Director stated that they have now migrated to Pronum version 4.2 which has the capacity to accrue leave days and show on the payslip for employees to be informed of their leave balances. The Audit manager professed a risk of leave planning becoming difficulty in cases where employees are not informed and that financial statements maybe misstated because of incorrect leave balances converted in monetary terms.
AMBULANCE/FIRE TENDER FERRYING WORKERS HOME
Cllr Vilela said it was embarrassing that the staff under Fire and Ambulance were using ambulances and fire fighting vehicles to ferry its staff to various residential places.
He said there have been complaints from residents in areas like Garikai.
Cllr Matangira said such employees were given transport allowances. The Roads engineer said there was no transport to use to ferry staff to and from work hence they had to use council vehicles.
ABUSE OF COUNCIL WORKSHOP
Cllr Matangira stated that the council workshop premises were overwhelmed with non-council vehicles parked and some dumped for a long period of time. Some individual motor vehicles were being repaired within council premises during and after working hours.
The influx of these personal vehicles within the council premises posed a high risk of pilferage of council assets and spare parts.